Polycom Telephone 4080 User Manual

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®
®
Polycom KIRK 4080  
User Guide  
 
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9.5.1 Create subscription ............................................... 23  
9.5.2 Login........................................................................ 24  
9.5.3 Auto login............................................................... 25  
9.5.4 Remove subscription............................................. 28  
9.5.5 Change startup text............................................... 28  
9.6 Battery............................................................................... 29  
9.7 Redial ............................................................................... 30  
9.8 Book................................................................................... 32  
9.9 External services.............................................................. 34  
9.10 MSF Functions............................................................... 35  
9.11 Mail/Textmessages....................................................... 36  
9.12 Menu language.............................................................. 40  
10. Shortcuts................................................................................. 41  
11. Speed dial............................................................................... 42  
12. Date and Time Function....................................................... 43  
13. Advanced settings................................................................. 44  
14. Information ............................................................................ 47  
14.1 Error tree ........................................................................ 47  
14.2 Error information.......................................................... 48  
14.3 Warranty......................................................................... 48  
14.4 Technical information................................................... 49  
15. EC Declaration of Conformity ............................................ 50  
Contents:  
1. Warnings ...............................................................................  
2. Label information..................................................................  
3. Construction ..........................................................................  
4. Battery information...............................................................  
5. Charging.................................................................................  
6. Key functions.........................................................................  
4
5
6
7
8
9
7. Turning the handset ON/OFF............................................ 11  
8. Making a call.......................................................................... 12  
8.1 Receiving calls ................................................................. 14  
8.2 During conversation ...................................................... 15  
8.2.1 Volume regulation................................................. 15  
8.2.2 Microphone mute .................................................. 15  
8.2.3 Transferring the call to another handset............ 15  
9. Menu structure ...................................................................... 16  
9.1 Using the alphanumeric keyboard............................... 17  
9.2 The key functions............................................................ 18  
9.3 Handset set-up ................................................................ 19  
9.4 Handset functions........................................................... 21  
9.5 Menu subscription and login ........................................ 22  
 
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4
1. Warnings  
The KIRK 4080 is developed for use in potentially explosive working environments, as defined by local fire  
protection authorities. The handset complies with the ATEX directive 94/9/EC as well as IEC standards, please  
refer to Declaration of Conformity at the end of this user guide for more details.  
For safe use of KIRK 4080, please remind the following:  
• Please consult your system manager for instruction before using KIRK 4080  
• Do not open KIRK 4080 in a potentially explosive atmosphere  
• Battery may only be charged outside the hazardous area and the handset may only be charged with dedicated char-  
ger, part number 8464 2458.  
• The AC power adaptor used in connection with the charger must not be connected to a higher voltage than 250V AC.  
• Only battery part-number 8474 3416 may be used.  
• When an additional headset is needed, only part-number 0231 9517 is allowed.  
• When the handset is used in hazardous area, the handset must be used with leather pouch part-number 0231 9543 if  
relative umidity <60%, or when the user wears clothes that could cause electrostatic charging.  
 
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• If defects occur, remove KIRK 4080 immediately from the potentially explosive atmosphere  
• Only Polycom may repair and service KIRK 4080  
• Relevant data concerning repairs must be logged  
• For traceability it is advisable to keep a record of type- and serial numbers of the handsets, as well as the name of  
users of the handset  
2. Label information  
SN: 00077 0612630 4  
00W36  
Serial number  
Production date (year 2000, week 36)  
Hardware version  
HW PCS: 4  
SW PIE: 1  
Software version  
5
 
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6
3. Construction  
Left arrow key, Redial menu  
from standby text  
Headset Connector  
Display with backlight  
MENU key  
Key for internal calls  
(not used on KIRK system 1500)  
Loud speaking  
LED  
Alarm key  
Keyboard LOCK  
(Menu*)  
Right arrow key, save number.  
Telephone book menu from  
standby text  
Recall key  
(MAIL key)  
ON/OFF HOOK key-  
also used as turn on key  
CONFIRMATION key -  
MUTE microphone.  
MUTE ringer when ringing.  
Long key press turns off.  
SILENT (Menu#)  
Volume up/down  
 
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4. Battery information  
The battery is connected to the handset from factory and must not be removed.  
To replace the battery, please contact your local distributor.  
7
 
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8
5. Charging  
Do not charge KIRK 4080 in a potentially explosive atmosphere. Use only the dedicated charger 8464 2458 (orange) for char-  
ging KIRK 4080.  
It takes approximately 3 1/2 hours to charge the handset from fully discharged to its full capacity. Place the handset in the  
charger. When the handset is turned on, the display shows the charging status in line 3. For correct charging the room tempera-  
ture has to be between 0°C and 25°C and the handset must therefore not be placed in direct sunshine. The battery has a built-in  
heat sensor which will stop charging if the battery temperature is too high.  
It is necessary to recharge the battery when the display shows “BATTERY LOW”, or if it can not be turned on. The LED flashes  
at a low frequency while charging and lights constantly when the charging is finished. The display goes back to normal mode  
when fully charged.  
Polycom  
zzzzzzzz. z. . .  
When the handset is placed in the charger it will not vibrate, and B-answer is inactive. If the battery is fully discharged, up to 10  
min. may pass before charging begins and the handset can be turned on. When charging begins the charging status is shown in  
the 3rd line of the display and the LED flashes slowly.  
 
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6. Key Functions  
The handset has 21 keys:  
Two keys are placed at the right side for volume control. Press upper or lower key to change the volume. Each  
key-press turns volume one step up/down.  
“MENU”  
- Go to menu structure or exits the menu structure. (Escape or »NO«)  
” < ”, “REDIAL” - Menu: left, Cursor left, after a digit: delete last digit. Long press: delete all  
From standby text: Redial menu  
” > ”, “BOOK” - Menu: right, Cursor right, After a digit: Store number in telephone book  
From standby text: Telephone book read  
3”, “MUTE”  
- Confirmation (»YES«) or jump to next level in the menu. In off hook: Mute microphone  
In on hook: Mute ringer. Long key press turns the handset OFF  
9
 
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10  
“INT”  
“R”  
- If residential systems: Internal calls off hook  
(not used on KIRK systems 1500 and 500)  
Turns loudspeaking on and off  
- If off hook: Recall. If on hook: Read or write message  
- On hook/off hook and turn ON  
”  
se  
- (Change from pulse to DTMF on KIRK CCFP), Long = pause (-), extra long: change from pul-  
to DTMF (a ”T” appears in the display, GAP standard)  
“0-9”  
- Digits or letters in alphanumeric mode (names and messages)  
“  
- , Choose uppercase or lowercase letters in alphanumeric mode  
 
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7. Turning the handset ON/OFF  
ON: Press  
-key for 1/2 second.  
When the handset is turned on the  
symbol is shown in the lower left corner of the display, if the handset is  
subscribed to a system. (For subscription, see 9.5.1)  
OFF: Press the “3” (MUTE) key for 3 seconds  
Please note: When the handset has been outside the coverage area, it can take up to 30 seconds before the handset  
is back on the system after re-entering the coverage area.  
11  
 
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12  
8. Making a call  
For making or receiving calls the handset has to be subscribed to a system (  
shown in display) (see chap. 9.5.1)  
Press the  
-key, the  
-icon in the display will flash until connection is established  
Dial the number  
Pre-dial:  
Press the number to dial (long press on »« will make a pause, if necessary)  
Press the  
-key, the  
-icon will flash until the connection is established  
Telephone book:  
Press the > -key (book-key) to enter the telephone book  
Search for the number either by using the < -key or the > -key or by pressing the first letter in the name by using  
the digits 1 – 9 (see chap. 9.2)  
Press the  
-key, the  
-icon will flash until the connection is established  
 
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Redial:  
Redial / CLIP (CLIP = Calling Line Identification Presentation) stack:  
Press the < -key (redial-key) to enter the redial/CLIP stack  
Search for the number by using the < -key or the > -key, redial numbers are marked with REDIAL or name and clip  
numbers are marked either with CLIP or the name of the person who called and the LED is on  
Press the  
-key, the  
-icon will flash until the connection is established  
Using the handset in residential systems: (not in KIRK systems 1500 and 500)  
Internal call post-dial:  
Press the INT-key, the  
-icon in the display will flash  
Dial the number of another handset on the base station, the  
-icon will flash until the connection is established  
Internal call pre-dial: (not in KIRK systems 1500 and 500)  
Press the number of another handset on the base station  
Press the INT-key, the  
-icon will flash until the connection is established  
13  
 
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14  
Please note: If the Date and Time function is supported, then date and time of the incoming or outgoing call is  
shown in the CLIP/Redial stack on the 4th line of the display. See Chap. 12 for more information.  
Speed dial:  
See Chap. 10 and Chap. 11 for more information about speed dialing.  
8.1. Receiving calls  
If the phone rings, the call can be answered by pressing the  
-key.  
When ringing the LED flashes fast, and the display shows the CLIP (if presented). If it is an external call (or if no  
CLIP) the display shows “INCOMING CALL”.  
It is possible to stop the ring signal without answering the call. Press MUTE (3) and the ring signal is muted.  
Display shows: »RINGER MUTED«.  
 
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8.2 During conversation  
8.2.1 Volume regulation:  
Use the two keys placed at the right side of the handset for volume control  
8.2.2 Microphone mute:  
Press the 3-key (mute-key), MIC. MUTED is showed in the display  
Press the 3-key (mute-key) to enable the microphone again  
8.2.3 Transferring the call to another handset:  
Press R, and dial new number  
Press the  
-key and the call is transferred to the other handset  
15  
 
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16  
9. Menu structure  
Pressing the MENU-key, enters or exits the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in  
the menu structure.  
Pressing the 3-key, jumps to a lower level in the menu. When the lowest menu level is reached, it will store the set-  
ting and jump to a higher level. It has to be used if a “YES” is wanted.  
Polycom  
MENU  
MENU  
LOGIN  
MENU  
MSF FUNCTION  
PROFILE  
SET-UP  
MENU  
EXT. SERVICE  
MENU  
BATTERY  
MENU  
PHONE BOOK  
MENU  
REDIAL  
MENU  
MAIL  
The phonebook and redial menu can be accessed directly. The phone book by pressing the > -key (book-key) and  
the redial menu by pressing the < -key (redial-key).  
 
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9.1 Using the alphanumeric keyboard  
The normal dialling keys (0-9) are used for writing the name to be placed in the telephone book. By pressing the  
keys a certain number of times the related letters or digits will appear in the display. Spaces are made by using the  
0-key. Key changes between uppercase and lowercase letters. The arrows will move the cursor. Left arrow is also  
used for deleting (hold for 1 sec.) = delete. New letters can be inserted.  
Change of key press and pauses lasting more than 1 second automatically moves the cursor to next position.  
Please note: 4th line of the display shows the possible alphanumeric keys.  
17  
 
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18  
9.2 The key functions  
Key Capital letter  
Small letter  
1
2
3
4
5
6
7
8
9
0
#
? ! 1 - + * / = & ( ) % ¿ ¡  
? ! 1 - + * / = & ( ) % ¿ ¡  
a b c 2 ä å à á ã æ ç  
d e f 3 è é ê ë  
A B C 2 Ä Å À Á Ã Æ Ç  
D E F 3 È É Ê Ë  
G H I 4 Ì Í Î Ï  
g h i 4 ì í î ï  
j k l 5  
J K L 5  
M N O 6 Ñ Ö Ò Ó Ô Õ Ø  
P Q R S 7 ß  
m n o 6 ñ ö ò ó ô õ ø  
p q r s 7 ß  
T U V 8 Ü Ù Ú Û  
W X Y Z 9  
t u v 8 ü ù ú û  
w x y z 9  
[Space] , . 0 : ; _ “ ‘ ˆ ˜  
[Space] , . 0 : ; _ “ ‘ ˆ ˜  
A
a
A
a
# @ E $ £ ¥ § < > { | } [ \ ]  
# @ E $ £ ¥ § < > { | } [ \ ]  
 
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9.3 Handset set-up  
To set-up the handset press “MENU”. You are now able to switch between the different settings. Press “3” when  
you find the setting you wish to change (or see). Change the setting according to your needs, confirm with “3” and  
you automatically go to the next setting. Press “Menu” to finalize the setup.  
19  
 
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20  
Profile set-up (fig)  
Polycom  
PROFILE  
SET UP  
SET PROFILE  
BACKLIGHT  
SET PROFILE  
ADVANCED  
SET PROFILE  
SET PROFILE  
RINGER VOL  
SET PROFILE  
KEY CLICK  
SET PROFILE  
VIBRATOR  
SET PROFILE  
B-ANSWER  
SET PROFILE  
SET PROFILE  
SET PROFILE  
SET PROFILE  
LANGUAGE  
RINGER TONE  
START VOLUME  
OUT OF RANGE  
AUTO KEYLOCK  
BACKLIGHT  
ON/OFF  
ADVANCED  
RINGER TONE  
1,2.........  
RINGER VOL  
KEY CLICK  
VIBRATOR  
ON/OFF  
B-ANSWER  
ON/OFF  
START VOLUME  
OUT OF RANGE  
TONE ON/OFF  
AUTO KEYLOCK  
ON/OFF  
LANGUAGE  
ENGLISH  
zzzzz  
zzzzz- - -  
zzzzz  
 
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9.4 Handset functions  
RINGERTONE: Scroll through the 9 different ringertones using < and >. Confirm with 3.  
RINGER VOL: Turn the volume up and down using < and >. Confirm with 3.  
KEY CLICK: Turn the volume up and down using < and >. Confirm with 3.  
VIBRATOR: Can be turned on/off using < and >. Confirm with 3(vibrator only works on KIRK 4040).  
B-ANSWER: Can be turned on/off using < and >. Confirm with 3. When turned on, the telephone automatically  
goes off hook when ringing. If subscribed to a KIRK solution it automatically goes on hook when calls are termina-  
ted. B-answer is inactive when handset is placed in the charger.  
REMARK: Automatic on-hook is only reliable under defined conditions related to the interface settings between the  
KIRK Wireless Server and the PBX.  
START VOL: Start volume can be adjusted using < and >. Confirm with 3.  
OUT OF RANGE: The out of range indication can be turned on/off using < and >. Confirm with 3. With the out of  
range indicator turned on, a beep will appear when the telephone is moving out of range of the base station, and  
“OUT OF RANGE” will appear in the display.  
AUTO KEYLOCK: The auto keylock function can be turned on/off using < and >. Confirm with 3. With auto keylock  
turned on the handset will automatically lock the keys after 30 seconds. Press MENU to activate the keys again.  
LANGUAGE: see page 40  
BACKLIGHT: Can be turned on/off using < and >. Confirm with 3.  
ADVANCED: see Chap. 13.  
21  
 
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22  
9.5 Menu subscription and login  
SUBSCRIPTION  
REMOVE  
MENU  
LOGIN  
REMOVE?  
Password is factory set 0000  
PASSWORD  
_
_
_
_
_
MENU  
SELECT LOGIN  
SUBSCRIPTION  
CREATE  
SUBSCRIPTION  
REMOVE  
SUBSCRIPTION  
REMOVE  
LOGIN  
SYSTEM1*  
CREATE  
SEARCH ID:  
123456789012  
REMOVE  
SYSTEM 1  
REMOVE  
SYSTEM 4  
123456789015  
REMOVE  
SYSTEM 1*  
123456789012  
REMOVE  
SYSTEM 2  
123456789013  
REMOVE  
SYSTEM 3  
123456789014  
 
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9.5.1 Create subscription  
To make subscriptions, the system must allow subscriptions to be made. Some systems also require an Access  
Code (AC). If more than one system currently permits subscription, you will need to know the ID of the system to  
which you wish to subscribe. Access Codes and system ID’s will be provided by the system administrator.  
Choose the SUBSCRIPTION CREATE menu to subscribe to a new system. (see 9.5.3/9.5.4)  
Use the < and > keys to scroll between the ID’s of the different systems available  
During subscription the handset will search for free positions and perform subscription on the first free position  
An alternative position can be choosen using < or >. Give in the AC (if required) using the keyboard, and press (3)  
If the subscription was successful, the startup text will be replaced by the standby text given into the system by the  
system administrator and  
be retried.  
is shown in the display. If not, the subscription has failed and the procedure must  
If the handset is already subscribed to 10 systems, you will have to remove a subscription before creating a new  
subscription (see 9.5.4).  
23  
 
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24  
9.5.2 Login  
The handset can be subscribed to 10 different systems enabling you to use the same handset on 10 different sys-  
tems.  
If you would like to change to another system, use the login menu to connect to another system number.  
The actual chosen system is marked with a or an A (if Autologin is selected).  
To change to another system use < or > and press 3to confirm  
To be able to log on to a system, subscription to the system has to be established (See 9.5.1).  
Under LOGIN/SELECT LOGIN only subscriptions will be shown. Free positions will not be shown.  
 
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9.5.3 Auto login  
The handset can be subscribed to 10 different systems. If Auto login is chosen from the menu, the handset automa-  
tically selects a system. The selected system is marked with an “A”.  
MENU  
SELECT LOGIN  
SUBSCRIPTION  
CREATE  
SUBSCRIPTION  
REMOVE  
SELECT LOGIN  
SYSTEM 1  
123456789015  
SELECT LOGIN  
SYSTEM 2A  
123456789012  
SELECT LOGIN  
SYSTEM 3  
123456789013  
SELECT LOGIN  
SYSTEM 4  
123456789014  
SELECT LOGIN  
AUTO  
25  
 
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26  
Please note: Auto login A should only be used in separate systems without overlaps. If a handset looses signal  
from the system (the display showing “OUT OF RANGE”), then after 20 seconds the handset will start searching  
for an alternative system available from the Login list and automatically change to this system. Changing between  
systems can only take place while on hook. Any call will be dropped when changing to an alternative system.  
 
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If a handset is subscribed to two systems only, you can use Auto login B to change between the two systems auto-  
matically. The selected system is marked with a “B”.  
Please note: Auto login B can be used in separate systems which are overlapping each other. As soon as the hand-  
set has measured a low radio signal 5 times in succession, it will start up the Auto login B procedure and change to  
an alternative system if available. Changing between two systems can only take place while on hook. Any call will  
be dropped when changing to an alternative system.  
27  
 
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28  
9.5.4 Remove subscription  
Subscriptions can be removed from the system in use and from the 9 other systems (if connected). Removing a sub-  
scription requires a password. Password is factory set at 0000. If the system in use is removed, it is necessary either  
to select one of the remaining systems or to subscribe to a new one. If one of the systems not chosen is removed,  
the handset remains connected to the system in use.  
9.5.5 Change startup text  
The startup text is predefined as e.g. ”Polycom” as factory default. This can be changed by using the following pro-  
cedure: Press ✱✱✱✱, BOOK, (3) and give in the new startup text by the keyboard followed by (3). It is possible to  
insert 24 characters.  
 
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9.6 Battery capacity  
In the battery menu it is possible to see the remaining battery capacity. For reading the correct capacity, the hand-  
set has to be removed from the charger for at least one hour. Press “Menu” and use the < or > keys to reach the  
Battery Menu. Press 3” to enter the menu, and you can see the current status of the battery capacity. Press “3” to  
return to the menu system or press “Menu” to quit.  
The indication on the display is not necessarily an exact reflection on the remaining speech time, but only an indi-  
cation of the voltage on the battery.  
Polycom  
MENU  
BATTERY  
BATTERY  
CAPACITY  
zzzzz  
29  
 
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30  
9.7 Redial  
The handset has maximum 10 redial numbers and 10 Caller ID’s placed in the same stack. Each number is only  
represented once. Enter the redial menu by pressing ”< ”(Redial) from the standby text. Repeated presses at the  
“<” button turn backward through the dialled numbers and CLIP numbers (from newest to the oldest). Right  
arrow moves in the opposite direction. It is also possible to reach the redial menu in the main menu. Numbers are  
named “REDIAL”, ”CLIP” or with the name.  
The LED will flash slowly if a new number (Missed call) has arrived in the CLIP stack. If no number (no clip) is  
represented by a call only the LED will flash slow afterwards.  
If you want to delete a ”CLIP” or a ”REDIAL” you scroll to the name/number and press »3« twice.  
The name/number is now deleted. If number is stored, it is moved to the telephone book. You can also delete all  
name/numbers using the “delete all?” function.  
It is possible to edit the CLIP or redial numbers. Find the number you wish to edit and press the digits you want to  
add to the number, e.g. prefix = O.  
 
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The Redial and CLIP stack Menu (fig)  
Polycom  
<
James Smith  
899  
REDIAL  
75602850  
CLIP  
898  
DELETE?  
899  
STORE NO.?  
899  
DELETE ALL?  
NAME:  
31  
 
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32  
9.8 Book  
Storing a number (max. 24 digits) in the telephone book is done by pressing the number to be stored (in on hook),  
then press the “>”- key followed by the “3” key. The book can store up to 200 numbers with name. Typing of the  
name and a confirmation is required. After storing the telephone will go back to standby mode. If the display  
shows “MEMORY FULL”, it is necessary to delete one or  
Polycom  
more numbers from the telephone book.  
(See menu structure page 31)  
75602850  
BOOK  
75602850  
>
STORE NO.?  
75602850  
NAME:  
POLYCOM  
 
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Read BOOK numbers: The telephone book is entered by pressing ”>”(book). For quick-search: press the first letter  
of the name (using 1-9)(see chap. 9.2). Call the displayed person by pressing the  
key. It is also possible to reach  
the telephone book menu in the main menu. Viewing and editing the telephone book can also be done while in  
conversation.  
BOOK  
Polycom  
>
bILL JENSEN  
899  
CARL NIELSEN  
7561XXXX  
PHILIP  
HANSEN  
8614XXXX  
CLAUS  
PEDERSEN  
134  
DELETE?  
7561XXXX  
EDIT NO.?  
7561XXXX  
EDIT NAME?  
CARL NIELSEN  
33  
 
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34  
9.9 External services  
External services are facilities placed in the main system, and only available if the handset is subscribed to a KIRK  
system. Under External services can be found; Clip stack, Delete clip stack and local Phone book. The Local Phone  
book is a common Phone book for all handsets subscribed to the actual system, and all handsets subscribed to the  
system are listed in the Phone book. Additional numbers can be added to the Phone book by the system admini-  
strator.  
 
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9.10 MSF Functions  
MSF Functions are special functions, which are based on MSF (Message Service Function). The functions require  
special software in the main system.  
35  
 
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36  
9.11 Mail/Text Messages  
Available in systems configured with the possibility of sending text messages  
At the reception of a text message the envelope icon  
appears in the display. The envelope icon is indicating  
one or more unread messages.  
The text message is shown in the display, and when the message is read the envelope icon will disappear.  
If the message contains a call-back number, this will be displayed on the bottom line of the display. As long as the  
call-back number is in the display, it is possible to activate the number by pressing the  
-key.  
1st letter in the display, in front of the timestamp, shows the message status: read (R), unread (N) or locked (L).  
Mails include a maximum of 72 letters or digits (2 display screens of 36 each). Call-back no. is max. 24 digits (or let-  
ters for E-mail).  
14 messages can be ”stored” in the handset. When receiving a new message, the oldest unlocked will be deleted. Locked  
messages will not automatically be overwritten, but can manually be deleted. Maximum 7 messages can be locked.  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 37  
Read a mail  
Press the ”R”- (MAIL) key followed by the 3-key or enter the mail menu (in on hook condition)  
If the message includes more than 36 letters or digits, the message will run over 2 display screens  
Use the > -key to scroll. To see the sender of the mail, press the 3-key. To leave the mail, press the MENU-key  
Reply a mail  
Open the mail by pressing the R-key followed by the 3-key, press the 3-key again and use the < >-keys to find the reply  
feature, press the 3-key and you are then able to reply the mail. After writing your reply press the 3-key to confirm  
Forward a mail  
Open the mail by pressing the R-key followed by the 3-key, press the 3-key again and use the < >-keys to find the for-  
ward feature, press the 3-key twice and you are then able to write the number on the receiver. Confirm with the 3-key  
Delete all mail  
Open the mail stack by pressing the R-key followed by the 3-key, press the 3-key again and use the < >-keys to  
find the delete feature, press the 3-key and all mails are deleted  
37  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 38  
38  
Delete a mail  
Open the mail by pressing the R-key followed by the 3-key, press the 3-key again and use the < >-keys to find the  
delete feature, press the 3-key and the mail is deleted  
Lock/unlock a mail  
Open the mail by pressing the R-key followed by the 3-key, press the 3-key again and use the < >-keys to find the  
lock/unlock feature, press the 3-key and the mail is locked/unlocked  
Write a mail  
To write a new mail press the R (mail)-key, confirm with the 3-key and write your message. To send the mail press  
the 3-key, type the number of the receiver and confirm with the 3-key  
If one or more mails are stored do as followed: Press the R (mail)-key followed by the >-key confirm with the 3-key and  
write your message. Press the 3-key, type the number of the receiver and confirm with the 3-key. The message is sent.  
Note  
In case a sent message is not received, the sender will get a message in the display.  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 39  
Polycom  
Menu structure  
MAIL  
N25-01 04.38  
308  
Temp 45° ..  
L26-01 14.32  
N28-01 15.46  
236  
FIRE ALARM..  
WRITE NEW  
MAIL?  
√19-01 09.56  
htj@kirktelec  
I am working..  
√20-01 10.13  
319  
Call me..  
N
319  
206  
Hello, its me..  
Meet me at 9 ..  
Hello it’s me.  
Yo can meet me  
at 15  
o’clock if you  
want to.  
DELETE  
MAIL?  
SENDER:  
319  
(UN)LOCK  
MAIL?  
REPLY  
MAIL?  
FORWARD  
MAIL?  
- - - -  
PHONENO:  
236  
E-MAIL:  
39  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 40  
40  
9.12 Menu language  
There are 10 predefined languages in the handset: English, German, French, Italian, Spanish, Dutch, Portuguese,  
Swedish, Danish and Norwegian. Select the required language by pressing the 3-key. If an 11th language is present  
this will be shown. This language is a specific dealer language and is factory programmed.  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 41  
10. Shortcuts  
”KEY LOCKED”: Press: MENU . (Display shows  
)
”SILENT”: Press: MENU #. (No sounds) (Display shows  
“PHONE BOOK”: Press >(BOOK) key in standby  
)
Name search in telephone book: Press the first letter in name and > (book) afterwards  
Store a number: Press >(BOOK) after the number (in on hook)  
“REDIAL ”and “CLIP”: Press <(REDIAL) key in standby  
“MAIL”: Press R(MAIL) key in on hook  
MUTE temporarily the ringer: Press “3”(MUTE) when the telephone is ringing  
MUTE the microphone: Press “3”(MUTE) when the telephone is off hook  
RECALL: Press the INT key if residential system, else press the “R”-key  
Pause(-): Hold * for one second  
Change from pulse to DTMF(T): Hold for 2 seconds  
41  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 42  
42  
11. Speed dial  
Please note: To use the speed dial function it is necessary to set “LONG KEY” to “SPEED DIAL”.  
The speed dial list has maximum 11 speed dial numbers. Calling a number from the speed dial list is done by pres-  
sing the 0,1,2...9 key with a long key press or by pressing the alarm button key. If no number is assigned to the key  
it is possible to enter a new number. The number is added to the speed dial list automatically.  
To store a number (max. 23 digits) in the speed dial list press MENU and use the < or > keys to reach the Speed  
dial Menu. Press 3to enter the menu. Use the < or > keys to scroll between the list numbers, enter the number and  
then confirm with 3. After storing, the telephone will go back to standby mode.  
To delete or change a number in the speed dial list press MENU and use the < or > keys to reach the Speed dial  
Menu. Press 3to enter the menu. Use the < or > keys to scroll between the list numbers, press 3to select the num-  
ber in question and then use the < key to delete the existing number. Confirm with 3or enter a new number and  
then confirm with 3.  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 43  
12. Date and Time Function  
The Date and Time function requires the use of a KIRK Wireless Server and special software in the main system.  
If the Date and Time function is supported, a clock is shown in the 1st line of the display. The clock shows the time  
with an accuracy of +/- 1 minute.  
If the Date and Time function is supported, then date and time of the incoming or outgoing call is also shown in  
the CLIP/Redial stack on the 4th line of the display. An icon + date and time shows the status of the call.  
If the call is missed, the date and time is displayed:  
29/03 20:28  
29/03 20:28  
If the incoming call is received, the date and time is displayed:  
If the outgoing call is made, the date and time is displayed: 29/03 20:28  
Date and time is only displayed if CLIP feature is supported by the PBX.  
43  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 44  
44  
13. Advanced settings  
AUTO HOOK: Can be turned on/off using < and >. Confirm with 3. When turned on, the handset automatically goes  
off hook when removed from the charger and a call is present. When placing the handset in the charger, the hand-  
set automatically goes on hook.  
ANY KEY ANSW: Can be turned on/off using < and >. Confirm with 3. When turned on, all keys work as a Hook key  
when receiving an incoming call.  
LONG KEY: Can be set to “SEND MSF” or “SPEED DIAL” using < and >. Confirm with 3. When choosing “SEND  
MSF” an MSF is sent to the KIRK Wireless Server when pressing 0,1,2...9 with a long key press or when pressing  
the alarm key with a long key press. When choosing “SPEED DIAL” a call is made to the assigned number when  
pressing 0,1,2...9 with a long key press or when pressing the alarm key with a long key press. If no number is assi-  
gned the alarm key it is possible to enter a new number. This number is automacally added to the speed dial list.  
For more information, see Chap 7.12.  
LONG KEY TIM: Used to define the time for how long a key (0,1,2...9) should be pressed before it is detected as a  
long key press.  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 45  
A. KEY DELAY: Used to define the time for how long the alarm key should be pressed before the alarm key function  
is executed.  
LS ON B-ANSWER: Can be turned on/off using < and >. Confirm with 3. When turned on and “B-ANSWER ON”  
(hands-free) is selected, the handset turns on the loudspeaker automatically (see Chap. 7.4).  
STANDBY TEXT: Can be turned on/off using < and >. Confirm with 3. When turned off the display shows a local  
standby text.  
HEADS. ALERT: The ringer volume in headset can be set to either “OFF” or 1, 2, 3, 4, 5 (indicated by a bar) using <  
and >. Confirm with 3.  
HEADSET VOL: The volume in headset can be set to either 1, 2, 3, 4 or 5 (indicated by a bar) using < and >. Confirm  
with 3.  
OFF HOOK MSF: Can be set to either “NORMAL”, “KEY CLICK” or “KEY BEEP” using < and >. Confirm with 3.  
The “OFF HOOK MSF” setting only applies to the behaviour of the handset when an MSF is received and the  
handset is off hook. When set to “NORMAL” the alert type used is the one defined in the MSF. When set to “KEY  
CLICK” a key click is produced when receiving an MSF. When set to “KEY BEEP” a key beep is produced when  
receiving an MSF.  
45  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 46  
46  
Advanced settings (fig)  
PROFILE  
SET UP  
SET PROFILE  
ADVANCED  
ADVANCED  
AUTO HOOK  
ADVANCED  
ANY KEY ANSW  
ADVANCED  
LONG KEY  
ADVANCED  
LONG KEY TIM  
ADVANCED  
A. KEY DELAY  
ADVANCED  
LS ON B-ANSW  
ADVANCED  
STANDBY TEXT  
ADVANCED  
HEADS. ALERT  
ADVANCED  
HEADSET VOL  
ADVANCED  
OFF HOOK MSF  
AUTO HOOK  
ON/OFF  
ANY KEY ANSW  
ON/OFF  
LONG KEY  
SEND MSF/  
SPEED DIAL  
LONG KEY TIM  
1,2...9  
A. KEY DELAY  
0,1,2...9  
LS ON B-ANSW  
ON/OFF  
STANDBY TEXT  
ON/OFF  
HEADS. ALERT  
ON/OFF  
HEADSET VOL  
zzzzz  
OFF HOOK MSF  
NORMAL/KEY  
CLICK/KEY BEEP  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 47  
14. Information  
14.1 Error tree  
Problem  
Check  
The telephone freezes  
The telephone does not ring  
Remove and replace the battery pack. Press  
to turn on the telephone  
Check whether the ringer is SILENT or RINGER VOL. is OFF  
Check whether the system is set to allow subscriptions  
The telephone cannot find a system ID at  
“SUBSCRIPTION CREATE”  
The telephone cannot subscribe even if  
system ID has been found  
Check if Access Code is necessary  
Not possible to turn on the telephone  
Check if battery is connected. If yes, charge the battery  
The telephone turn off when recieving a call  
and going off-hook  
Charge the battery. If still a problem change the battery as it might  
be defective  
47  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 48  
48  
14.2 Error information  
Improper function of the handset might be related to the installation of the DECT system or failures related to the  
main system. Before declaring a handset for repair be sure that the main system is operating properly.  
14.3 Warranty  
The handset is covered by a normal warranty-solution, except the battery. The lifetime of the battery depends on  
the general use of the handset.  
The handset is not covered by a general warranty if:  
• The handset is exposed to water or metal dust  
• The handset is mistreated  
• The handset is exposed to unauthorised break-in  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 49  
14.4. Technical information  
Approvals  
Temperature and air pressure  
Operating temperature: 0-40°C  
Air pressure: Normal atmosphere condition  
Acoustics:  
TBR 10  
Access profile:  
TBR 22 (GAP)  
Charger (orange)  
The AC power adapter used in connection with the  
handset charger 8464 2458 must not be connected to a  
voltage higher than 250V AC.  
Size and weight  
Size:  
Weight:  
148 x 50 x 28 mm  
130 g including battery 10 g  
Capacity  
Active talking time 16 hours  
Stand-by time  
150 hours  
49  
 
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50  
15. EC Declaration of Conformity  
This KIRK product has been marked with the CE mark. This mark indicates compliance with  
EEC Directives 94/9 EC and 1999/5/EC. A full copy of the Declaration of Conformity can be  
obtained from Polycom Ltd, 270 Bath Road, Slough, Berkshire, SL1 4DX, UK.  
The WEEE Marking on this equipment indicates that the product must not be disposed of with  
unsorted waste, but must be collected separately.  
Polycom Denmark  
Langmarksvej 34  
8700 Horsens  
Denmark  
Manufacturer:  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 51  
Product  
KIRK 4080  
Type  
0238 02XX  
Type number  
XX may vary (numbers and letters) depending on software and design.  
Telecom requirements  
The transceivers described above comply with the essential requirements of the R&TTE directive 99/5/EC if used  
for the intended purpose.  
51  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 52  
52  
Applied standards  
Standard  
Generic Access Profile (GAP)  
General Terminal Attachment requirements  
Date  
1997  
1999  
TBR 22  
TBR 10  
Application, Intended purpose  
The KIRK 4080 is a DECT based handset, designed to be used in connection with KIRK wireless communication  
solutions in potentially explosive environments. The DECT transmitter frequencies of the apparatus are harmoni-  
zed for these services in the European Community.  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 53  
Meaning of Conformity  
For the application of the equipment in areas which have a potentially explosive atmosphere, the manufacturer  
declares on his own responsibility that under the claimed type of protection the equipment is in conformance with  
the relevantEuropean harmonized standards. The equipment may only be used under conditions that are mentio-  
ned in the ATEX and IEC Type Examination Certificate.  
Electrical apparatus for potentially explosive atmospheres  
The KIRK 4080 is in conformance with the requirements of the ATEX Directive 94/9/EC.  
53  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 54  
54  
Quality Assurance  
The product is designed and produced by a manufacturing organisation, which is certified on ISO 9001: 2008 and  
ISO 14001: 1996 standards. These products are in conformance with the full quality assurance procedures as men-  
tioned in annex III, IV and VII of the ATEX directive 94/9/EC and annex V of the R&TTE directive 99/5/EC and  
bears the marking 0539.  
The number 0539 is the identification number of UL International, Demko A/S.  
Compliance with the requirements of ISO 9001: 2008 and ATEX directive are assessed and certified by the following Noti-  
fied Bodies:  
ATEX directive: UL International  
Demko A/S  
ISO 9001:  
Bureau Veritas  
Oldenborggade 1b  
DK-7000 Fredericia  
Lyskaer 8  
P. O. Box 514  
DK-2730 Herlev  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 55  
Special conditions for safe use of the KIRK 4080  
The KIRK 4080 is developed for use in potentially explosive working environments, as defined by local fire protection authorities.  
The handset complies with the ATEX directive 94/9/EC as well as IEC standards.  
For safe use of KIRK 4080, please remind the following:  
• Please consult your system manager for instruction before using KIRK 4080  
• Do not open KIRK 4080 in a potentially explosive atmosphere  
• Battery may only be charged outside the hazardous area and the handset may only be charged with dedicated charger, part num  
ber 8464 2458  
• The AC power adaptor used in connection with the charger must not be connected to a higher voltage than 250V AC.  
• Only battery part-number 8474 3416 may be used.  
• When an additional headset is needed, only part-number 0231 9517 is allowed.  
• When the handset is used in hazardous area, the handset must be used with leather pouch part-number 0231 9543 if relative  
humidity < 60%, or when the user wears clothes that could cause electrostatic charging. Polycom recommends always using the  
leather pouch.  
• If defects occur, remove KIRK 4080 immediately from the potentially explosive atmosphere  
• Only Polycom (Denmark) may repair and service KIRK 4080  
• Relevant data concerning repairs must be logged  
• For traceability it is advisable to keep a record of type- and serial numbers of the handsets, as well as the name of users of the handset  
55  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 56  
56  
Name and address of manufacturer  
KIRK Z-4080  
Product name  
IP64  
IP 64 classification  
Ex  
KIRK 4080 is approved according to International standards  
Intrinsic safe, ib category  
ib  
IIC  
Equipment group II, ib gas group C  
Temperature group T3 (relevant for gas)  
T3  
IECEx ULD 04.0001  
International country code for notified body/year/certification  
number  
X
Special warnings concerning the use of KIRK 4080 exist, please  
refer to the certificate: IECEx ULD 04.0001X  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 57  
II 2G  
EEx  
ib  
Equipment group II, zone 1 (gas)  
KIRK 4080 is approved according to European standards  
Intrinsic safe, ib category  
IIC  
Equipment group II, gas group C  
T3  
Temperature group T3 (relevant for gas)  
Equipment group II, zone 2 (dust)  
Max. surface temperature of KIRK 4080 in use  
Specific marking of explosion protection  
Name of notified body/year/certification number  
II 3D  
T60ºC  
Ex logo  
Demko 04 ATEX 136204  
X
Special warnings concerning the use of KIRK 4080 exist,  
please refer to the certificate: Demko 04 ATEX 136204X  
CE 0539  
CE marking and identification number of Notified Body  
57  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 58  
58  
If in doubt about installation, configuration or the correct functioning of the product please consult the manufacturer:  
Polycom Denmark  
Customer Support  
Langmarksvej 34  
8700 Horsens  
Denmark  
Tel: +45 75602850  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 59  
 
1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 60  
w w w . p o l y c o m . c o m  
e m e a d k @ p o l y c o m . c o m  
F a x + 4 5 7 5 6 0 2 8 5 1  
T e l . + 4 5 7 5 6 0 2 8 5 0  
D K - 8 7 0 0 H o r s e n s  
L a n g m a r k s v e j 3 4  
P o l y c o m D e n m a r k  
C A 9 4 5 8 8 ( T )  
P l e a s a n t o n  
4 7 5 0 W i l l o w R o a d  
P o l y c o m H e a d q u a r t e r s  
S p e c i f i c a t i o n s s u b j e c t t o c h a n g e w i t h o u t n o t i c e .  
© 2 0 0 7 P o l y c o m , I n c . A l l r i g h t s r e s e r v e d .  
 

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